Yeoman
(Office Administrator)
Responsible to: Program Directors
Start & End Date: June 13 – August 31
Position: Paid
Job Description: Runs the onsite office operations to see that communication, financial matters, and many other administrative tasks are done in a timely manner. This person is the primary contact person in the camp, and the primary contact in emergency situations: the ability to remain calm and rational is essential.
Desired Qualifications:
- Minimum 21 years old
- Experience with computers, especially Excel program
- Professionalism and strong work ethic needed
- Can work independently
- Experience with managing cheque books, bank accounts, petty cash
- Able to multitask
- Ability to problem-solve and find solutions for challenges
Specific Responsibilities:
Secretarial
- Responsible to help with cabin assignments as necessary
- Receptionist for all incoming calls to the camp; record and distribute messages
- Receive and distribute mail
- Manage and account for petty cash
- Maintain and control all deposits from Mariner’s Inn ensuring that detailed accounting is kept for all receipts and disbursements from/to same
- Make bank deposits
- Manage invoices for purchasing and receiving
- Maintain the purchase order file and process all incoming bills and statements for payment
- Attend and take minutes at weekly senior staff meetings
Organize all runs
- Organize boat trips and schedule all boats and times
- Collect all payments, orders, products etc. for the Ensign’s trip to Gibsons and Vancouver
Other
- Help Innkeeper with incoming orders, money etc.
- Create camper cabin assignments
- Manage communication, transportation, resources and detailed log during emergency situations
General Staffing Principles
All staff will actively pursue the ministry of the camp through the application of biblical principles in his/her leadership of and personal relationships with the staff and campers. Staff must be dedicated to showing humble servant attitudes through putting others ahead of themselves, looking for the betterment of the camp as a whole, and helping out not only in tasks, but also emotionally and spiritually in the unity of the staff team.
